With the growing demand for effective way of organizing and sharing a patient’s medical documents it is imperative for healthcare organizations to digitize and automate patient  and other transactional records

At Open Bee we develop flexible, open, and customizable application to handle the demands – related to document management - of healthcare organizations such as medical practitioners and healthcare entities such as doctor's offices, clinics, hospitals, HMOs and pharmacies.

Delivered as a turnkey document management platform, our solution allow you to:

• Capture patients records (both stored on paper and those stored in electronic files),
• Consolidate data into one organized and secure networked accessible interface; thanks to the supports of the native document format of many existing applications,
• Set up an access control mechanism for these records,
• Quickly search and find these records.

Contact us today to find out more about what Open Bee’s document management solutions can do for your medical practice.

With an Open Bee DMA, a Personal Computer, a desktop barcode label printer, and a scanning device a medical assistant is fully equipped to manage a wide range of medical documents and meet the demands of the new Healthcare initiative.

• Barcode label of Patient Information printing

Quality care depends on quality information. That’s why many healthcare organizations are implementing bar code systems to deliver accurate information in a variety of patient care and clinical settings. Bar codes are important for improving patient safety and process efficiency.

Thanks to the desktop barcode label printer provided along with our solution, you easily print adhesive barcode labels that contains multiple information relative to the patient (name, Social security ID number, date of entry, type of exam, type of document, …).

• Document Capture

Our solution supports all document formats (scanned paper and electronic documents such as MS Word files, MS Excel files, PDF files, e-mail messages) and allows you to capture anything related to the patient chart (such as forms, insurance cards, medical records, manuals, patient educational materials, lab results, referral letters and other correspondence, video with sound, and images ).

• Records can be scanned in individually or in batch mode
• Similarly electronic documents such as MS Word files, MS Excel files, PDF files, e-mail messages can be added

• Document Indexing

Open Bee Scan lets you store indexing information along with each document or for a set of documents. Indexing information is stored in data fields. You can create as many data fields as you want for storing indexing information. Data fields can store text, numeric, date, and pick-up list with values. You can create fields such Patient Name, Address , date on entry, type of exam, etc.

This indexing information can later be used to quickly find and retrieve records for a patient or a group of patients.

Thanks to Open Bee Scan Barcode manager, you can speed the entry of patient information and reduce errors through automatic metadata recognition directly from the barcode label.

With Open Bee Doc Office Manager, continue to use Microsoft Word, Excel, Outlook, etc. and follow your current business processes, but store all information in one place and in their original formats.

• Centralisation of paper and electronic documents in a single repository

By sharing information through one single repository Open Bee Portal, users can work together more productively, even if they are based at different offices. The ability to collaborate more effectively helps increase internal efficiency and delivers better service to customers.

• Security

Open Bee Portal features a powerful and flexible multi-level security framework. It  requires the user to login before he or she can get access to the documents and their indexing metadata. This ensures that only authenticated users known to the system get access to patient records.

Open Bee Portal lets you specify access permissions on a user by user basis. For example you can decide that :

• Doctor Forster and his assistant Mary are allowed to view records
• However only Doctor Forster is allowed to modify and also delete records
  

Documents added to Open Bee Portal can be optionally stored in encrypted form for additional security.

The security features help you comply with regulations rules which state that an organization must protect patients records against unauthorized access or modifications.

• Documents Search

Open Bee Portal gives you and your staff the unique ability to locate and retrieve documents of any format (PDF, PDF/A, Word, Excel, Email, …) in record time, through metadata (Patient Name, Address , date on entry, type of exam, etc.) and best-of-breed search engine.

• Generate rapid ROI. Most healthcare organizations see substantial cost savings through paper reduction and staff efficiencies in a few months. Substantial economic benefits can be realized by converting a paper-based medical office to a fully integrated, paperless record system.

• Gain huge efficiencies without burdening IT departments. Thanks to the “all-in-one” and ready to be use feature, our solution minimizes stress and disruption that frequently accompanies the rollout of a new software system.

• Automate your filing without changing your business process and without facing a huge learning curve for new software and new staff.

• Get staff members up and running immediately. In many cases little to no training is required.

• Know exactly where all patient records are at all times and have quick and easy access to patient records at your fingertips. Save up to 80% of the time it takes to find a document related to a patient.

• Provide secure access to the patient records 24/7 from any browser.

• Easily back up your files to protect your records from catastrophic events.