• Scanned documents capture

Open Bee™ Scan runs in the background a "hot folders" service that automatically captures all paper documents that are scanned directly into your Windows file structure.

• Manual documents indexing

Open Bee™ Scan displays all captured documents and enables you to index documents from your workstation using different criteria such as customizable drop down lists (customers, products, suppliers...), text, number or date fields.

Alternatively, Open Bee™ Scan enables you to index documents right from your MFP's touch screen. Enter few index fields so as to "tag" each scanned file with the information you require to search for it later on and Press the “Scan” button to automatically store your documents on your preferred Document Management Platform.

• Automatic documents indexing

With its powerful algorithm for intelligent document classification and selective processing approach, Open Bee™ Scan enables to automatically archive semi-structured documents (invoices, purchase orders, waybills, etc.) and forms (questionnaires, tests, insurance forms, tax returns, etc.) based on key information or barcodes that are contained in the documents.

• Documents OCR

Open Bee™ Scan performs optical character recognition (OCR) on your documents, converting scanned document images to Searchable PDFs. It enables then to search for recognized text in the document, copy recognized text in the document to another document or program.

• Documents conversion

Open Bee™ Scan performs documents conversion into 100% industry-standard PDF, PDF/A files, that are fully compliant with other PDF viewers. It can also convert all scanned files into fully-formatted, editable Microsoft® Word documents.

• Structured Auto-renaming and Storage of Files

Open Bee™ Scan auto‐creates the folders and sub‐folders and auto‐name documents using the information supplied by the user (or auto recognized by the system).

• Documents routing

Open Bee™ Scan includes a routing service that seamlessly files documents -based on metadata, key word and tags applied or recognized during the indexing process- to their storage location (specific sites, folders and libraries of your document management solution).

• Increase document indexing efficiency

Reducing an organization's reliance on manual indexing can dramatically improve efficiency and productivity. Automated OCR, ICR, Zone recognition and bar code technology makes it faster and easier to manage your documents. It frees your staff from redundant and time-consuming document administrative tasks, allowing them to focus on higher value activities.

• Increase data accuracy

By minimizing manual indexing and providing a structured electronic document indexing environment, organizations can dramatically increase accuracy and monitoring of indexing tasks, thereby improving overall service quality. Zonal-OCR and barcode recognition features can partially or fully automate the tagging process on behalf of the scan operator eliminating the need for manual data entry and oversight while dramatically reducing data entry errors.

• Costs reduction

Storage space within your office is relinquished as well as the expense associated with ongoing paper, reproduction and labor costs of physically filing, copying and storing your hard copy documents internally.

Please click here to find out more about Open Bee™ Scan’s optional plug-ins that will enhance your Open Bee™ Scan solution and enable you to gain more in terms of efficiency and productivity.