Open Bee™ Portal is a powerful tool that allows your organization to secure, share, track and manage all your office and scanned paper documents you depend on.
- Web based document management
Open Bee™ Portal is a web-based document management solution requiring no software to install. A standard web browser will enable any users to store, organize documents online and access them where ever they are.
- Centralisation of paper and electronic documents in a single repository
By sharing information through Open Bee Portal, users can work together more productively, even if they are based at different offices. The ability to collaborate more effectively helps increase internal efficiency and delivers better service to customers.
Powerful group and role-based security model allows for document access and action control management. Define easily who can read, modify and publish what kind of documents and enable sharing of documents between users (internal employees or external partners) with secure rights management (access, reading, editing).
Ability to locate and retrieve documents of any format (PDF, PDF/A, Word, Excel, Email, …) in record time, through metadata indexing and best-of-breed search engine.
Document and folder subscription technology allows users to receive email notifications each time new information is added to the system. (Direct hyperlink to the document)
- Workflow (Document Approval process)
Workflow technology allows users to receive email notifications when document actions are performed. Documents can then run through an automated approval processes from user to user.
Hyper-linking saves the time that you would spend searching for information and retrieves this information by link-ing directly to the proper document. For instance, you could link the MS Word answer you have written in regards of a customer letter of complaint, which is scanned and archived in PDF format.