As information becomes more readily available, files continue to grow larger, copies proliferate and the tasks of document management become more expensive and time consuming.

Open Bee™ Portal can provide your company with a document imaging solution that will offer the following advantages and benefits:

• Minimize Paper Storage
• Eliminate Manual Searches
• Improve Information Availability
• Increase Information Security
• Reduce Storage Costs
• Enhance Customer Service

Simple to deploy, Open Bee™ Portal is designed to manage documents and files originating in disparate applications and make them accessible to co-workers or geographically dispersed staff, in a secure and intuitive web browser-based user interface.

In combination with Open Bee™ Scan and Open Bee™ Doc Office Manager it offers an “all in one” and “end-to end” Document Management Solution (DMS).

Open Bee™ Portal is a powerful tool that allows your organization to secure, share, track and manage all your office and scanned paper documents you depend on.

• Web based document management

Open Bee™ Portal is a web-based document management solution requiring no software to install. A standard web browser will enable any users to store, organize documents online and access them where ever they are.

• Centralisation of paper and electronic documents in a single repository

By sharing information through Open Bee Portal, users can work together more productively, even if they are based at different offices. The ability to collaborate more effectively helps increase internal efficiency and delivers better service to customers.

• Secure right management

Powerful group and role-based security model allows for document access and action control management. Define easily who can read, modify and publish what kind of documents and enable sharing of documents between users (internal employees or external partners) with secure rights management (access, reading, editing).

• Advanced Search

Ability to locate and retrieve documents of any format (PDF, PDF/A, Word, Excel, Email, …) in record time, through metadata indexing and best-of-breed search engine.

• Notification and alerts

Document and folder subscription technology allows users to receive email notifications each time new information is added to the system. (Direct hyperlink to the document)

• Workflow (Document Approval process)

Workflow technology allows users to receive email notifications when document actions are performed. Documents can then run through an automated approval processes from user to user.

• Hyper-linking:

Hyper-linking saves the time that you would spend searching for information and retrieves this information by link-ing directly to the proper document.  For instance, you could link the MS Word answer you have written in regards of a customer letter of complaint, which is scanned and archived in PDF format.

• Simplify your office by routing paper documents and other files (emails, word, excel,…) directly into Open Bee™ Portal, an “all-in-one” integrated solution based on a web oriented Architecture.

• Access for an unlimited number of users/devices to connect from either inside the corporate LAN or WAN, or outside the firewall. There is absolutely no need to purchase additional Licenses.

• Intelligible user interface that provides users with quick, powerful and secure access to all corporate information.

• High level of customization that enables you to create, upload, change or move files and folders.

• Easy document retrieval through one search box that covers all relevant corporate information.

• Access your information the moment you need it, wherever you need it—and manage it all from the convenience of a web browser.

• Minimal administrative overhead ensuring that the cost of installing and maintaining won’t exceed the benefit.

• Native security guarantees that access control settings are respected so that users only see the documents they have access to.

• Scalability ensuring that your solution can easily grow over time to handle all of your corporate content.