• Using OCR technology, the Open Bee™ Index Manager Pro Plug-in enables you to index scanned documents and populate metadata fields, faster and more accurately.

• To fill in your metadata fields, simply select with your mouse any zone of the scanned document and use the built-in “send to” feature.

• Plain text (date, number, …) can also be copied using copy/paste from one document to a metadata field.

• The Open Bee™ Index Manager Pro Plug-in offers you special merge methods to rearrange the pages of your scanned PDF files. If for instance the first page of your scanned document is misplaced, simply drag and drop it to the desired position within the document.

• It also enables you to combine two or more pages into a single PDF document. Simply, check the small box next to the page’ thumbnail(s), and click right to merge those pages into a single file.

• Blank pages are always hidden among other scanned pages with information and are very hard to find. If Blank page suppression option is checked, then your scanning software program will automatically detect and delete blank pages for you.

• The Open Bee™ Barcode Manager Plug-in performs automatic documents archiving to your preferred document management platform (Open Bee Portal/Viewer, MS SharePoint, FTP location,…) through barcode Recognition.

• With Open Bee™ Barcode Manager you can fully automate routine, error-prone tasks such as naming, batching, splitting, filing and indexing scanned documents based on barcodes contained in the files.

• Open Bee™ Barcode Manager supports major  1D (Code 39, Code 128, EAN, …) or 2D (PDF417, DataMatrix) barcode fonts.

• Pre-defined workflows enforce document filing and naming convention by automatically separating pages from batches of paper documents directly into discretely-named electronic document files, based on indentifying barcodes values. (Use the barcode value for splitting batches and renaming files)

• An entire stack of scanned documents can be splited into individual files at every barcode (No need to add any extra blank separation pages).

• Through a dedicated interface, you can easily define file naming rules by using drag & drop of barcode’s metadata. A separator index (*, /,+,…) can be used to create advance naming policy for barcodes that contain multiple information.

• Barcode can be printed and placed anywhere within a document stack to provide guaranteed splitting points.

• Advanced options enable you to specify which barcode has to be recognized (in case, your documents contain multiple barcodes). This could be either defined on barcode position (within the page) or on barcode length or font or based on a specific value (chain of characters) that starts or ends the barcode.

• The Open Bee™ Zonal OCR Plug-in performs automatic documents archiving to your preferred document management platform (Open Bee Portal/Viewer, MS SharePoint, FTP location,…) through zones Recognition and automatic data extraction from digital images.

• The Open Bee™ Zonal OCR Plug-in enables to automatically archive semi-structured documents (Work Orders, invoices, purchase orders, Shipping Documents, etc.) and forms (questionnaires, tests, insurance forms, tax returns, etc.) based on key information that is contained in the documents.

• It utilizes the OCR engine of Nuance Corporation (one of the best in the world)  as well as a powerful algorithm for intelligent document classification.

• The Open Bee™ Zonal OCR Plug-in comes with a designer interface that enables you to set up form master templates for every type of document that needs to be OCRed

• If you have standard documents where index data is always in the same location, then the Open Bee™ Zonal OCR Plug-in is ideal for you !

• The Open Bee™ Spool Manager Plug-in automatically indexes and files Windows, Unix, AS/400 printing spool (customer invoices, delivery notes, payroll …).

• It monitors printer ports for converting PCL print streams quickly and transparently.

• It integrates capture technology to extract ASCII text for migrating the index or full data into other DMS applications.

• It converts print streams to PDF or TIFF formats with index/routing data for archiving/email applications.

• The Open Bee™ professional OCR plug-in performs optical character recognition (OCR) on your documents, converting scanned document images to Searchable PDFs.

• It enables to search for recognized text in the document, or to copy recognized text in the document to another document or program, ...

• It includes enhanced OCR engine with support for multiple languages: German, English, Belarus, Bulgarian, Croatian, Danish, Spanish, Estonian, Finnish, French, Greek, Hungarian, Icelandic, Italian, Latvian, Lithuanian, Dutch, Norwegian, Polish, Portuguese, Romanian, Russian, Serbian, Slovak, Slovenian, Swedish, Czech, Turkish, and Ukrainian.

• The Open Bee™ PDF/A Converter Plug-in releases images in a PDF archival file format according to the international standard ISO 19005-1 (PDF/A being an ISO Standard for using PDF format for the long-term archiving of electronic documents).

• It performs documents conversion into 100% industry-standard PDF/A files, that are fully compliant with other PDF viewers.

• The Open Bee™ Word Converter Plug-in converts all scanned files into fully-formatted, editable Microsoft® Word documents (complete with text, columns, tables and graphics).

• Compatible with MS Word 2003/2007/2010 and even Open Office.

• Sophisticated multi-engine voting capabilities deliver unprecedented accuracy at a level greater than 99% for 119 different languages.

Businesses - adopting Microsoft SharePoint as their Document Management System - are facing a significant issue:  It does not support paper-based information. Without the ability to scan paper content directly to Microsoft SharePoint, information workers cannot take advantage of its collaborative nature.

• The Open Bee™ MS SharePoint Manager Plug-in fills that gap and provides a real solution to distribute documents directly to Microsoft SharePoint.

• In combination with scanning devices, it helps you creating digital archives directly from your MFP’s touch screen, converting scanned documents into text searchable PDF, PDF/A & MS Word files for archiving and filing & naming all converted documents using criteria you define.

• Compatible with MOSS & WSS.

Note: All options and plug-in described in this section are fully compatible with the Open Bee™ MS SharePoint Manager Plug-in.

• The Open Bee™ XML Manager Plug-in enables you to generate xml files that contain indexing metadata along with the scanned images.

• Compatible with all Open Bee™ Scan processing plug-ins (semi automatic, barcode, zonal OCR).

• By using xml based connections to your CRM or ERP external sources you can significantly speed up the process of automatically import scanned documents.